How To
Set Up a Time Management Calendar
Scheduling
Job is another import aspect of any business that performs services either on
or off the premises. Mechanic, handyman, contractor, photographer, ll need a scheduling plan. Another work
for it is Time Management.
Determine the
days and hours you will be available and build a calendar with those dates and
times, Divide the time up into one hour segments for
as many hours you plan to be available.
This is a powerful tool when it comes
to getting your tasks and time organized. A Time Management Calendar is
basically a To-Do-List set in time. Once you have established availability, you
can set up a series of tasks to form your routine.
|
TIME MANAGEMENT CALENDAR |
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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|
ITEM |
DAY |
DATE |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
|
1 |
TUE |
1/2/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
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2 |
WED |
1/3/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
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3 |
THU |
1/4/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
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4 |
FRI |
1/5/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
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5 |
MON |
1/8/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
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Here we have the Time Availability;
we need the tasks to fill in the blanks. This is where a list is created of all of the tasks that have to be completed during the day.
Hour 1, 8:00 AM to 9:00 AM - List all of the tasks that are required to be completed every day.
Once the list is formed, prioritize
the list.
Organize the list in the order of
priority.
|
HOUR 1 TASK MANAGER |
HOUR 1 TASK MANAGER |
HOUR 1 TASK MANAGER |
|||||
|
ITEM |
TASKS |
ITEM |
TASKS |
ITEM |
TASKS |
||
|
|
Turn on Office Equipment |
2 |
Turn on Office Equipment |
1 |
Arrival at the office |
||
|
|
Start the coffee maker |
3 |
Start the coffee maker |
2 |
Turn on Office Equipment |
||
|
|
Unlock office doors for business |
6 |
Unlock office doors for business |
3 |
Start the coffee maker |
||
|
|
Arrival at the office |
1 |
Arrival at the office |
4 |
Open and scan through emails |
||
|
|
Open and scan through emails |
4 |
Open and scan through emails |
5 |
Check the bank account balances |
||
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|
Look over the day agenda |
5 |
Look over the day agenda |
6 |
Look over the day agenda |
||
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|
Check the bank account balances |
|
Check the bank account balances |
7 |
Unlock office doors for business |
||
Hour 8, 3:00 PM to 4:00 PM - List all of the tasks that are required to be completed every day.
Once the list is formed, prioritize
the list.
Organize the list in the order of
priority.
|
HOUR 8 TASK MANAGER |
HOUR 8 TASK MANAGER |
HOUR 8 TASK MANAGER |
|||||
|
ITEM |
TASKS |
ITEM |
TASKS |
ITEM |
TASKS |
||
|
|
Turn off Office Equipment |
4 |
Turn off Office Equipment |
1 |
Check the bank account balances |
||
|
|
Turn off the coffee maker |
5 |
Turn off the coffee maker |
2 |
Look over the agenda for tomorrow |
||
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|
Lock office doors for business |
6 |
Lock office doors for business |
3 |
Send final emails |
||
|
|
Depart from the office |
7 |
Depart from the office |
4 |
Turn off Office Equipment |
||
|
|
Open and scan through emails |
3 |
Send final emails |
5 |
Turn off the coffee maker |
||
|
|
Look over the agenda for tomorrow |
2 |
Look over the agenda for tomorrow |
6 |
Lock office doors for business |
||
|
|
Check the bank account balances |
1 |
Check the bank account balances |
7 |
Depart from the office |
||
Here are the results of the Time
Management Calendar.
|
TIME MANAGEMENT CALENDAR |
|||||||||||
|
|
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
||
|
ITEM |
DAY |
DATE |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
TIME |
|
1 |
TUE |
1/2/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
|
|
|
|
Arrival at the office |
|
|
|
|
|
|
Check the bank account balances |
|
|
Turn on Office Equipment |
Look over the agenda for tomorrow |
||||||||||
|
Start the coffee maker |
Send final emails |
||||||||||
|
Open and scan through emails |
Turn off Office Equipment |
||||||||||
|
Check the bank account balances |
Turn off the coffee maker |
||||||||||
|
Look over the day agenda |
Lock office doors for business |
||||||||||
|
Unlock office doors for business |
Depart from the office |
||||||||||
|
2 |
WED |
1/3/2024 |
8:00 AM |
9:00 AM |
10:00 AM |
11:00 AM |
12:00 PM |
1:00 PM |
2:00 PM |
3:00 PM |
4:00 PM |
|
Arrival at the office |
Check the bank account balances |
||||||||||
|
Turn on Office Equipment |
Look over the agenda for tomorrow |
||||||||||
|
Start the coffee maker |
Send final emails |
||||||||||
|
Open and scan through emails |
Turn off Office Equipment |
||||||||||
|
Check the bank account balances |
Turn off the coffee maker |
||||||||||
|
Look over the day agenda |
Lock office doors for business |
||||||||||
|
Unlock office doors for business |
Depart from the office |
||||||||||
The available times are filled in the
same way with required tasks or with appointments such as jobs, meetings etc., that
have been set.
When you follow this calendar, it
becomes a routine and nothing is ever forgotten to be
completed.